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FAQs for Public Engagement Accelerator Fund

ELIGIBILITY

Can individuals, groups or organizations from outside Memorial apply for these awards? 
The principal applicant must be a full-time PhD student, faculty member, or staff member at Memorial; this person is ultimately accountable to the Office of Public Engagement for administration of funds and reporting. External groups and organizations may be named as collaborators.
 
Are Memorial students eligible for these awards? 
These awards are only eligible to graduate students at the PhD level.
 
Am I eligible to submit another application after being awarded? 
An applicant may only hold one open PE Accelerator Fund award at a time. Applicants who have been funded previously through any program of the Office of Public Engagement will not be funded again if they have not submitted all required reports from previous projects.
 
Am I eligible to submit more than one application at one time?
Yes, but your applications would be competing against each other since applicants may not hold more than one PE Accelerator Fund award at a time.

Can I re-submit if my application has not been successful?
Yes. We suggest that you contact us to discuss your application before resubmitting it.

Our project requires more than $10,000. Can multiple applicants apply for funding for the same project?
No. Only one application per project is permitted.
 
I am a sessional instructor or contract employee and my contract will expire soon. Am I eligible to apply?
You may apply for funding if your contract end date is no less than three months after the project completion date. This period will allow enough time for report submission and the final fund transfer.

SUBMITTING AN APPLICATION

How do I submit an application?
Create an account and file your application through our on-line application portal: https://publicengagementmemorial.fluidreview.com/
 
Can I submit an application by email/mail/fax or other methods?
No, applications will only be accepted via our on-line application portal.
  
I submitted an application but did not receive a confirmation email. 
Check to see if you have completed your submission by selecting "Submit Public Engagement Accelerator Fund Application". Your application has been submitted if the status of both your application form and your submission is 'complete'.
 
If your submission is marked 'complete', check your email at the address provided for a message from noreply@fluidreview.com; please also check your junk mail folder. If you have not received a confirmation email within 48 hours please contact us.
 
The dates/times associated with my application seem to be a few hours off. 
Please set your time zone in your account settings page within our on-line application tool.

Should I attach any documents or files to my application?
No attachments are requested (other than Faculty/Departmental and External Collaborator approval forms) in the application page; successful applicants may be asked to submit documents or photos as part of their final report. 
 
TYPES OF FUNDED PROJECTS

I don’t have enough money for my existing project. Can the Accelerator Fund help?
Possibly; the Public Engagement Accelerator Fund can be used to support of the extension of public engagement projects that link to Memorial’s academic mission. Please contact us for more information.
 
My project has just finished but we could use the money to cover incurred expenses. Can the Public Engagement Accelerator Fund help? 
Sorry, we do not fund projects retroactively.
 
APPROVERS AND COLLABORATORS

Why are approvals are required for my application?
We ask for signatures from both internal and external signing authorities. The university signatory indicates agreement, on behalf of the applicant’s faculty or unit, to accept administrative responsibility for the fund. We also ask for approval from the signing authority for the collaborating organization for their participation in the project. Applicants must have appropriate university and collaborator approvals in place before applying. Failure to secure appropriate approval may render the application ineligible for funding.
 

Eligible Applicant Required Internal Approvals
A faculty member or academic staff member Dean (or designate) and Department Head
An administrative staff member Academic or Administrative Director or Department Head
A PhD student Academic Supervisor and the School of Graduate Studies

 
A PhD student applicant must obtain the approval of the school of Graduate Studies (SGS) for their application.

Who are collaborators?
Collaborators are key individuals who are involved in the implementation of project; they can be from within or from outside the university. Each proposal must identify at least one external collaborator.

What is anexternal collaborator”?
Collaborators don't need to contribute money but will typically contribute time, expertise, participation and sometimes facilities or other supports. As an example, if you were holding a research forum, an external collaborator could be a person from an external organization who is on the planning committee or who has agreed to contribute their expertise in a presentation. We're looking for mutual contribution and mutual benefit, in line with the public engagement framework.

What is meant by “in-kind contribution”?
In-kind contributions are generally contributions from external partners/collaborators, but may also include internal in-kind contributions from your unit or organization that are over-and-above what they would normally provide for the proposed activity.

USE AND ADMINISTRATION OF FUNDS

What are the allowable uses of PE Accelerator funds? 
We are open to many different uses for the funds (except those noted in the awards guide) as long as these uses are justified, are appropriate for the proposed project, and conform to Memorial’s policies and procedures.
 
How are the funds administered? 
Funding for a successful project is transferred to the applicant's department or unit (or to the School of Graduate Studies in the case of PhD students). The department/unit will reimburse the applicant for project-related expenses up to the total amount of the award.  

70% of the award is issued at the start of the project; the remaining 30% is issued on satisfactory completion of reports.

APPLICATION REVIEW

When can I expect my application to be reviewed? 
We aim to review applications within 30 days of the application deadline. You can expect to learn the outcome within two weeks of the review date.   
 
Who reviews the applications? 
Applications are reviewed by a team made up of university and community members. The committee may be different for each round of assessments.  
Have another question that is not included here? Contact us!